Effective Date: 09 July, 2025
Last Updated: 09 July, 2025

This Privacy Policy explains how Actor (“we”, “us”, or “our”) collects, uses, and protects your personal data when you book a meeting with one of our customers through a public Actor booking page.

1. Who We Are

Actor is a productivity assistant platform used by businesses and professionals to manage tasks, calendars, and meetings. When you book a meeting via a public Actor page, we process your data on behalf of the Host (our customer).

If you have questions, you can contact us at:
Email: [contact@actordo.com]
Website: https://www.actordo.com

2. What Data We Collect

When you use a booking link, we may collect:

  • Your name
  • Your email address
  • Your timezone
  • Any optional information you provide in the message or notes field

We also collect technical data such as your IP address and browser metadata to help prevent spam and ensure the system works reliably.

3. How We Use Your Data

We use your data to:

  • Schedule and manage the meeting with the Host,
  • Send confirmation and reminder emails,
  • Support rescheduling or cancellation,
  • Ensure the service functions correctly and securely.

We do not use your data for marketing, analytics, or profiling purposes.

4. Who Has Access to Your Data

Your data is shared with:

  • The Host (the Actor customer who invited you to book),
  • Actor system administrators (for support and security purposes only).

We do not sell or share your data with any third parties for advertising or commercial use.

5. Data Retention

We retain your booking data for a limited time—typically no longer than 30 days after the scheduled meeting—unless required to retain it for security, auditing, or legal purposes.

6. Your Rights

If you are located in the EU, Switzerland, or other regions with similar laws, you may have the right to:

  • Access your data,
  • Request deletion,
  • Correct inaccuracies,
  • Object to or restrict certain processing.

To exercise your rights, please contact us.

7. Security Measures

We implement industry-standard security protocols to protect your data during transmission and storage. Access is restricted to authorized personnel only.

8. Cookies

We may use strictly necessary cookies to operate the booking page. No tracking or third-party cookies are used for meeting guests.

9. Changes to This Policy

We may update this policy from time to time. Changes will be posted on this page with a new effective date.