Actor Email Management for Outlook

Actor AI applies labels to your emails in consideration to the following rules.

There are 2 types of Microsoft Outlook accounts: Free and Paid (with a license). Because there is a difference on how these works, we’ve choose to a slightly different approach for managing emails:

categories are applied to all emails
when custom Actor folders are used, emails are moved under those folders (configurable per account)
for licensed Outlook accounts we also create Search Folders that use categories to filter out emails based on category

Actor Install on Outlook (web & app)

Upon install, Actor creates categories and either Search Folders or read folders under Inbox (if checked).

Important: Search Folders might be missing

If you are using Outlook App, either on iOS or Microsoft Windows, those should be replicated automatically and visible in a very short time.

Important:

Actor does not mark your emails as read
Actor does not suppress any notifications for the emails you receive

Categories we add (default Actor labels) are stored at the mailbox level, so all Outlook clients connected to that mailbox will see the same categories.

Caveats:

Categories are per mailbox, not per client. So once created, they are consistent across all devices.
Some older versions of Outlook might have limitations in showing custom categories created via API (especially if those clients are not fully up to date).
For folders, standard sync applies, so any changes made by API are reflected as if they were made in Outlook itself.

Using Actor with Outlook Folders

paid accounts that allow Search Folders > do not create other Inbox folders and use Search Folders to filter out emails
free Outlook accounts: use custom Actor folders under your Inbox

Default Actor AI Email Labels

Those labels are added to emails as categories, and the same names are used for Folder.

Enable or disable what default labels are in use by checking or unchecking the checkbox in front of the label.

Working with Outlook folders

Default is “do not move”.

However, when this is enabled, Actor creates default folders to match our default labels, under your main Inbox folder. When are analyzed, emails are moved to the matching folder.

If you don’t like Actor to move emails and leave them under your Inbox, you can select “Do not move emails from Inbox” under email management.

You will also those categories added under your Outlook account, like below:

Based on these categories we create the following Search Folders. If those search folders to not show up under your Microsoft account, please create them manually.