Best AI Email Assistants in 2025
If your inbox is a mess or you want to save time writing emails, this guide’s for you.
Or you’re looking for the best AI Email Assistant. Still for you. You’ll quickly discover top AI-powered tools that draft, sort, and respond so you can focus on what really matters. This thing evolves very quickly, so make sure you remember Actordo Blog when searching for the best AI Email Assistant in 2025.
Top AI Email Assistants (2025 Edition)
1. ActorDO – AI Assisstant for Email and Daily Agenda.
Actor helps you with Email Management and Daily Agenda, with a seamless integrations with both Google and Microsoft accounts.
Best for: digital workers that need a centralized way to manage their online tools, like a real virtual assistant.
Features: AI email management, Calendar and Tasks (Daily Agenda)
Pricing: Free tier available. Paid plans from 15$ per user/month. Multiple connected accounts on paid plans.
2. Shortwave – Smart Email Search & Management
Best for: Seamless search and Google Calendar integration.
Features: AI-powered search, inbox collaboration, email reminders.
Pricing: Free tier available; paid plans from ~$14 per user/month.
3. Microsoft Copilot Pro for Outlook – Smart Writing Within Office
There’s no other first option if you’re a microsoft user, than Copilot or ActorDo.
Best for: Microsoft 365 users.
Features: Advanced reply suggestions, tone adjustments, email summarization.
Requirements: Microsoft 365 subscription (AI features from ~$129.99/year).
4. Gemini for Gmail – AI That Fits Your Workspace
If you’re a Google/Gmail user, Gemini comes as built-in option, meaning the integration is very strong, at native level.
Best for: Google Workspace users.
Features: AI composition and reply tools embedded in Gmail.
5. Superhuman – Lightning-Fast Email Handling
Best for: Professionals wanting speed and efficiency.
Features: AI draft from bullet points, quick send scheduling, follow-up reminders.
Pricing: ~$30/month (discounts for students); saved users ~3 hours/week.
6. Notion Mail – Your Email and Workspace Together
Best for: Notion fans wanting minimalist design.
Features: AI labels and drafts, snippets for common responses, deeply customizable.
Downside: Needs Gmail and lacks easy set-up.
7. Proton Scribe – Privacy-First Writing Help
Best for: Security-conscious users.
Features: AI drafting with strong privacy controls.
8. Edison Mail – Safety & AI Combined
Best for: Users wanting email assistance and security.
Features: AI-written drafts and enhanced security filters.
9. SaneBox – Inbox Organization Simplified
Best for: Cleansing cluttered inboxes.
Features: Smart filters like “SaneLater,” auto-sorting, reminders.
Pricing: $4/user/month with a single email account
10. Lindy – Generic AI Automation
Best for: Custom Automation workflows, can be used for email triage
Features: multiple integrations that can be used across it’s automation workflows
Pricing: starts at $49
11. Missive App
Best for: Team collaboration right inside Gmail Inbox
Features: Like a ticketing system that allows everyone in the team to understand what’s going on.
Pricing: starts at $14/user/month
Quick Comparison Table
| Tool | Ideal For | Standout Features |
|---|---|---|
| ActorDo | Digital people working on Google+Microsoft | Configurable Email Management + Daily Agenda. Like a human assistant |
| Shortwave | Gmail + Inbox search | Smart search, reminders, collaboration |
| Microsoft Copilot Pro | Outlook & Microsoft 365 users | Tone adjustment, summarization |
| Gemini for Gmail | Google Workspace | Gmail-integrated AI tools |
| Apple Intelligence | Apple Mail users | Summaries, highlighting, reply suggestions |
| Superhuman | Professional power users | Fast writing, reminders, efficiency |
| Notion Mail | Notion ecosystem enthusiasts | Snippets, AI labels, integrated workflows |
| Proton Scribe | Privacy-focused users | Secure AI drafting |
| Edison Mail | Secure email with AI assistance | Safe drafts, inbox protection |
| SaneBox | Inbox cleaners | Smart filters, auto-sorting |
| Lindy AI | Custom Automation Workflows | Multiple integrations, email triage. |
| Missive | Team Collaboration inside Gmail | Connects ChatGPT, Zapier, Zoom, Google Drive |
Tips to Choose the Right AI Email Assistant
- Match your system: Choose if it works with your existing setup (Google/Microsoft user, default or custom email client)
- What data protection do you need? For encrypted setups, go with Proton Scribe or Edison Mail. For high security and privacy choose ActorDo
- Work faster or smarter? Use Superhuman or Shortwave for speed; Notion Mail or SaneBox if workflow matters.
- Budget counts: Some tools offer free tiers; others, like ActorDo or Copilot, require paid subscriptions.
Our advice, try free version, for example ActorDO as your best AI Email Companion, and then decide if you want to choose another one.
Final Take
Managing your inbox doesn’t have to be a daily grind. The best AI email assistants in 2025 take over the time-consuming bits—writing, filtering, summarizing—so you reclaim your focus.
Whether you’re on Gmail, Outlook, or Apple Mail, there’s a tool that fits. Pick based on your platform, privacy needs, and productivity style—and let AI lighten your load.
We recommend our tool that you can really build and adapt to your workflow, ActorDo, as the best AI Email Assistant in 2025.