Short answer: not automatically in native Gmail. If you manually label one email thread as NotImportant or ProjectAlpha, Gmail will not learn from that and apply the same label to future emails from the same sender. The default workaround is a Gmail filter: if the email is from a specific sender, apply the label NotImportant […]
How to auto-move Outlook Emails from the Same Sender
Short answer: not automatically in native Outlook. If you manually tag or move one email thread as Do not answer or Project X, Outlook will not learn from that and apply the same category to future emails from the same sender. The default workaround is an Outlook rule: if the email is from a specific […]
How to Auto-Archive specific emails in Gmail
If you’re looking to quickly archive emails that have a specific label in Gmail, here’s an automated way with ActorDo. There are 2 situations: Case 1. Auto-archive emails using gmail Filters. If you already have a filter that applies a label based on specific criterias, you can also move that email to archive right using […]
How to Forward emails with Attachments
Actor Studio Automations allow you to forward emails to another email address. Trigger Email is Received You can filter out what emails you want forwarded. Those filters are added on the trigger (Email is received) For example choose to filter only emails who have document or .zip attachments Email Forwarding Action In the forwarding action […]
AI Tool that Extracts Tasks from Emails automatically
Email is where work actually happens.Decisions, requests, follow-ups… everything lands there. The problem?Most of those never make it into your task list. So things slip. Deadlines get missed. And your inbox becomes your to-do list. TL;DRActorDo reads your emails and turns them into tasks automatically.- detects requests, follow-ups, and deadlines- creates tasks without manual input- […]
How I turned Gmail into a clean, organized System (no more Inbox Chaos)
Most people treat their inbox like a to-do list… and that’s exactly why it becomes overwhelming. The fix isn’t checking email less.It’s designing a system where emails organize themselves automatically. Everything below runs directly inside Gmail, without external tools, no hacks. One Setting You Shouldn’t Skip When creating filters, always enable: “Also apply filter to […]
AI Labelling Training – test & preview rules
A small but important improvement on our AI Notebook for training rules Yesterday we’ve added a new command (Mark as Read / Important) Today we have added the possibility to preview rules, and how those would be applied to past emails. Clicking Preview results will show a popup like this, for each email showing if […]
More control on Default Email Labels
Email labeling only works if it matches your workflow.That’s why we’ve just upgraded default labels in ActorDo. You now get individual actions per label, instead of a one-size-fits-all rule. What’s new For every default label, you can choose what happens next: Simple options, but they unlock a lot. Why this matters This update gives you […]
Improved AI Training for Email Labelling
We’ve just rolled out an improvement to AI training for email labelling in ActorDo. If you train Actor using examples, you’ll now see a new command line available: Then mark as: Why this matters Until now, training mostly focused on how emails are labelled.With this update, training also covers how emails should be treated after […]
Email Analytics: how Email really shapes your Work
Email is still where work actually happens.Decisions, approvals, follow-ups, delays – all quietly live in your inbox. Yet most people only measure email with one question:“How many emails do I get?” That’s the wrong question. Email analytics isn’t about volume.It’s about time, attention, and flow of work. Good email analytics answers things like: This applies […]