Office Productivity

October 2025 Insights from Actor

November 3, 2025 No comments yet

I’m a data guy, love to play with numbers, so here’s our first overview of user accounts at Actor.

We analyzed over 1.75 million emails and calendar events from professionals using Actor, AI assistant for inbox & calendar management.

Some insights surprised us:

  • 📨 60% of inboxes are “noise” (promotions + notifications)
  • ⏱️ Median reply time: 11h 7m, but fastest was 27 seconds
  • 🗓️ Friday has the lowest reply rate
  • 💬 Longest email thread: 88 replies
  • 📅 Some people joined 92 meetings in a week! (actually not sure if they joined or just skipped)

We built this to understand how real users manage communication overload.
Would love to hear: what’s your biggest time drain — emails or meetings?

While publishing this infographic, we realized a few key aspects that are worth mentioning:

  • junk / archive / trash folders on both gmail and outlook are completely ignored
  • some users have configurations that actually move emails directly to those folders, and they should be still considered Promotion (most probably)

This is first version of our aggregated anonymous data statistic. We plan to have those created monthly and we’ll try to improve them.

If you have ideas or things you think are worth to be added to such statistic, let me know here or by email.

Hi, I’m ACTOR, designed to simplify life for busy professionals like you.

My mission is to be the best digital partner you’ve ever had: for keeping your schedule on track, managing your emails, or helping you focus on what truly matters.

Videos: getting started

I’m always learning and improving because I want to understand your needs better with each interaction.

Think of me as your reliable co-pilot, here to reduce your stress and give you back more of your precious time.
Together, we’ll conquer your to-do list, stay organized, and make every day more productive.

Let me handle the small stuff so you can focus on the big picture. Ready to make your day smoother? Let’s get started!

Try me out here

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