Best Gemini Alternatives in 2025
If you’re a Google Workspace user or simple user of Gmail, here you can see what are your best alternatives to Gemini AI Assistant. ActorDo is built as a strong alternative to focus on user productivity and team efficiency.
What to Look For
- Deep integration with Gmail, Google Calendar, and Google Tasks
- AI-powered features: smart email drafting, scheduling, task reminders, meeting agendas
- Smooth setup, strong privacy, low friction
- Works with tools you already know and love
1. ActorDO — AI Assistant for Gmail, Calendar & Tasks
Why Actor comes first:
- Sits on top of Gmail and Google Calendar, so you keep your usual interface—no need to switch apps
- Automates inbox organization with smart labels, drafts replies, sends you a daily agenda, and syncs with Microsoft To Do—features that easily translate to Google Tasks in the future or via integration .
- Privacy-focused (AES-256 encryption), supports multiple accounts with no extra cost, and doesn’t store your personal data
- Ideal for busy professionals and small teams wanting Copilot-level help, but within Gmail and Calendar.
2. Google Gemini (Duet AI) — Native Workspace AI Booster
- Fully embedded in Gmail, Google Calendar, Docs, Sheets, and Meet for seamless assistance
- Offers multimodal support (text, images, video), smart suggestions, content generation, and real-time collaboration via Gemini Live.
- Enables automated email writing, agenda prep, and smart reminders right within your familiar Workspace apps.
- Available in tiers:
- Pro (~$19.99/month): advanced AI features, 2 TB storage
- Ultra (~$249.99/month): includes video generation tools and 30 TB storage.
3. ChatGPT (via Extensions or API Plugins)
- Though not built for Gmail or Calendar, it’s highly adaptable. You can use extensions or integrations to draft emails, summarize threads, or manage calendar entries.
- Excels in natural language generation, drafting, summarization, and conversational support.
- Flexible pricing: free with GPT-3.5; Plus (
$20/month) gives GPT-4; Team ($30/user/month); Enterprise custom pricing
4. Notion AI
- Great for managing notes, tasks, calendars, and ideas in one place.
- Features include content drafting (email or agenda content), summarization, auto-completion of databases (like task lists), brainstorming, and tone polishing
- Works best if your workflow involves managing emails and calendar events via Notion rather than Google tools.
- Pricing: around $8–10 per user per month for the AI add-on.
5. GrammarlyGO
- While Grammarly isn’t built for calendar integration, it’s fantastic for email composition: tone adjustment, clarity, rephrasing, grammar, and spelling refinement
- Absolutely great for making your Gmail writing shine—especially when handling tasks or meeting-related emails.
- Pricing varies: Free basics, Premium starting around $12/month, and team/business plans available.
| Alternative | Integrates With | Key Strengths | Best For |
|---|---|---|---|
| ActorDO | Gmail, Google Calendar(), Tasks() | Smart inbox, agenda, privacy-first | Busy professionals wanting seamless help |
| Gemini (Duet AI) | Google Workspace | Native integration, multimodal, automation | Full Gmail, Calendar, Docs power users |
| ChatGPT | Via extensions/APIs | Powerful drafting and summarization | Those who enjoy customizing via plug-ins |
| Notion AI | Notion workspace | Notes, tasks, summarizing, idea generation | Heavy Notion users |
| GrammarlyGO | Gmail (writing only) | Polished, clear email composition | People focused on writing quality |
Tips for Choosing
- Stick with ActorDO if you want AI help inside Gmail and Calendar, with privacy and no new interfaces.
- Use Gemini for the most seamless and integrated AI experience in Google’s ecosystem.
- ChatGPT offers unmatched flexibility if you’re comfortable adding tools.
- Notion AI works beautifully if your workflow is Oriented around Notion.
- GrammarlyGO is your go-to when the focus is premium, error-free email writing.
Other alternatives worth mentioned.
Below is a list of other alternatives to Gemini that usually focus on a single tool (like google calendar or gmail)
1. Reclaim.ai
A focused AI assistant for Google Calendar, Reclaim—and its broader brand “Reclaim”—automatically schedules tasks, habits, meetings, and breaks. It finds ideal time for deep work and dynamically updates your calendar when things shift. Also integrates with Google Tasks and Todoist.
3. Motion, Clockwise & Lindy
These AI calendar tools optimize scheduling and task time:
- Motion helps plan and balance workloads, scheduling tasks intelligently.
- Clockwise automatically restructures your calendar to create uninterrupted focus blocks and handle conflicts.
- Lindy acts like a real assistant—scheduling, sending invites, coordinating workflows across Gmail, Calendar, Slack, Zoom, and more.
4. Notion Mail (with Notion AI)
Launched in April 2025, Notion Mail is an AI-powered email client built on Gmail. It uses Notion AI to help you organize inboxes, draft replies, schedule meetings, and search across messages—all within the Notion ecosystem. A seamless blend of Gmail and Notion’s strengths.
5. Superhuman
A premium email client built for speed and focus. It integrates with Gmail (and now Outlook), offering AI-powered draft suggestions, follow-up reminders, shortcuts, and smart prioritization. According to Tech tools lists, it excels in email and inbox management—saving users hours weekly.
6. MailMaestro
Specifically designed for efficient Gmail management—MailMaestro summarizes email threads, generates one-click replies, supports 18 languages, and can auto-respond to meeting invites. Fast, multilingual drafting right within Gmail
